Cease and Desist Letter
Hear from happy clients
What is a Cease and Desist Letter?
A cease and desist letter is sent to an individual and/or a company putting them on notice of some infringing conduct, demanding that they stop that conduct and don’t resume that conduct again in the future.
It may warn the recipient that if they don’t comply with the letter, that you may begin legal action against them. If the recipient complies with the demands in the letter, both parties may be able to avoid timely and costly legal proceedings.
We recommend obtaining legal advice before writing and sending a cease and desist letter.
What is included in a cease and desist letter?
An effective cease and desist letter typically includes the following key components:
1. Identification of parties
Clearly state the names and addresses of both the sender and recipient.
2. Description of offending behaviour
Provide a detailed account of the behaviour or action that is being objected to, including dates, times, and any relevant evidence.
3. Legal basis
Outline the legal grounds for the demand, referencing specific laws or contractual obligations that have been breached.
4. Demand for cessation
Explicitly request that the offending activity stop immediately.
5. Consequences of non-compliance
Specify the potential legal actions that will be taken if the behaviour does not cease, such as filing a lawsuit.
6. Deadline for compliance
Provide a clear deadline by which the offending party must comply with the demands.
Including these components ensures that the letter is clear, precise, and legally robust, making it more likely to achieve the desired outcome. We highly recommend obtaining legal advice to ensure all these components are included correctly.
Can a cease and desist letter be publicly disclosed?
It’s crucial to understand that cease and desist letters can become part of public records, especially if they are used as evidence in legal proceedings. This means that the contents of the letter, including all allegations and demands, could be accessible to the public.
Considering this potential for disclosure, it is important to draft the letter carefully, ensuring that all statements are factual and defensible. Public disclosure can have significant implications for the reputations of both parties involved, so maintaining a professional and factual tone is essential.
Why send a cease and desist letter?
To start, it alerts the recipient of their conduct and the reasons for which you are demanding they stop their actions. The recipient may not even be aware of any breach or infringement before you draw their attention to it.
Secondly, the letter formalises communication between you and the recipient that you require them to indefinitely stop some form of conduct.
Finally, the letter puts the recipient on notice that if they do not stop the specified conduct in the letter, you may begin legal proceedings against them, which may include a claim for damages.
Contact us today if you require any assistance with sending a cease and desist letter, or if you’ve received one.
How to send/respond to a cease and desist letter
How to send a cease and desist letter
First of all, you should consider engaging a lawyer to write a cease and desist letter for you. Don’t rely on free online templates as they may not cover properly what you’re asking for, and it may cause issues if the matter later goes to court.
The letter can be sent either by email, by post, or both. We recommend the parties to be clearly identified on the letter, as well as the background of the dispute and your demands.
How to respond to a cease and desist letter?
You should take any receipt of a cease and desist letter seriously and you must act quickly. Failing to abide by the demands of the letter may result in legal proceedings being commenced against you which can be both timely and costly.
It is important to note that just because you receive this type of letter, it doesn’t mean that your conduct is actually in breach of or infringing anything. Here’s some guidance on what you can do
1. Promptly acknowledge that you have received the letter.
2. Thoroughly review the claims made in the letter and gather any relevant information or evidence.
3. Consult with a lawyer to understand your rights and obligations. Legal counsel can help you evaluate the validity of the claims and advise on the best course of action.
4. Depending on the situation, you might choose to negotiate a resolution with the sender or formally dispute the claims if they are unfounded.
5. Timely and professional communication is crucial to avoid escalation. If you believe the claims are valid, take immediate steps to cease the offending activity and confirm your compliance in writing.
We recommend obtaining legal advice as soon as possible if you receive a cease and desist letter.
Cease and desist letter examples
In what circumstances may I send a cease and desist letter?
1. Trade mark infringement
You may wish to use a cease and desist letter if you see someone using a mark, such as a word, phrase or symbol, that is similar or identical to a mark that you own. In this case, you can draw the recipient’s attention to your existing mark and demand that the recipient stops using their mark. If you have documented ownership of your rights to a trade mark, this will make it more easily enforceable.
Find out more about our trade mark legal services here.
Trade mark example
If you find somebody else in the same industry (including competitors) using your brand name or trade marks on their website or social media pages without permission, you can ask them to cease and desist.
Customers or suppliers may tell you that they have come across a similar brand which is confusing or may even have believed it was your business. You should investigate this as deception or confusion in the marketplace is usually a great reason for sending a letter to protect your brand.
2. Copyright infringement
As opposed to what many believe, there is no 10% rule to prevent copyright infringement. The legal test is whether the offender is replicating a substantial part of the original work. If you have taken time to create original content and discover that someone is copying or imitating your work, you may wish to issue a cease and desist letter to stop the recipient from continuing their conduct.
Copyright infringement example
If you have taken a photograph or written text and uploaded it onto your website, and find that somebody else is now using your photo or has copied a slab of your text for their own website, you have a right to stop them from infringing your copyright.
If for example, you have created a work of art, song or movie, and you become aware that another person has altered or done something with your work that damages your reputation, treats your work in a derogatory way or is offensive to you, you should enquire about your rights to send a cease and desist.
3. Stop debt collectors
Dealing with debt collectors can be daunting and challenging. A cease and desist letter can be an effective tool that you can use to stop a debt collector from calling you and/or visiting your home. Your letter may make it clear to the debt collector that they may be liable for legal action against them if they continue to contact you.
Once you’ve sent your letter, the recipient debt collector may only contact you one final time to inform you that they are complying with your letter.
Debt collection example
If your business is struggling to pay its debts and one of your suppliers is sending constant letters of demand pursuing you for the payment of debts, you have a legal right to ask that these letters are stopped.
If you are in a dispute with a service provider and believe that you should not be paying them, but are being chased by a debt collector, we suggest to send a cease and desist outlining your dispute and asking the debt collector to stop communicating other than to advise you if they are taking the matter to court.
4. Harassment
You may wish to send a cease and desist letter if someone is harassing you in some way. Even if you have told the offender in person that you would like them to stop, a formal cease and desist letter is a written record of this, which may be important evidence in future legal proceedings.
Your letter should include specific details of the ‘what, when, where and how’ of the offender’s behaviour and how it is threatening, offensive or annoying.
Harassment example
If somebody is writing emails or messaging you on social media using offensive language or making you feel threatened or anxious, you should consider sending them a cease and desist letter prior to taking further action.
If somebody is persistently intimidating or threatening you in person but this conduct is not something the police can handle because it falls short of being assault or duress, we suggest to consider sending a cease and desist letter so that you can start compiling evidence about the offense.
5. Stalking or invasion of privacy
Dealing with stalking and invasion of privacy can be difficult. If the offender is unstable or volatile, sending them a cease and desist letter may provoke them to pester you further. However, most of the time the letter can be an effective tool to demonstrate to the offender that you are serious about them leaving you alone.
Most people will stop their conduct for fear of legal action against them. If not, your letter can be used as evidence against the offender in court.
Stalking/privacy example
If you are feeling threatened by somebody and feel as though you are being stalked either in person or online.
If you think somebody is using your private or personal information without your consent or authority.
6. Cease and desist letter relating to defamation
You may decide to employ a cease and desist letter if an individual or company is making false statements that are damaging you and/or your business. This may include written or spoken false statements. Your letter may be important evidence in future legal proceedings. Therefore, your letter should stipulate specific details of what was said and how this has hurt you and/or your business, including reputation, character or professionalism.
To comply with your letter, the offender must not only stop their false statements, but must also remove them from any written forums such as their website or social media page.
Defamation example
If you find your reputation being tarnished either through online posts or blogs, and believe that other members of the public would understand these communications to be about you, we suggest you write a cease and desist to stop the offending conduct before you decide to take any further legal action.
Even where one other member of the public is told something about you which is untrue and puts your reputation in doubt, you may have grounds to pursue defamation proceedings if you are likely to suffer loss from this behaviour, and we suggest to commence with a cease and desist putting the offender on notice.
Contact a Dispute Resolution Lawyer Today
If you need dispute resolution advice, please get in touch with us today via phone or the contact form on this page.
Cease and desist videos
What to do if you receive a letter, explained in 2 minutes by Ian
What to do if someone in the market is using your brand name?
What do I do if someone is infringing my intellectual property?
Cease and desist letter FAQs
What does ‘cease and desist’ mean?
Cease and desist refers to a legal order demanding an immediate halt to a specific activity or behaviour. It is often used to prevent further infringement of rights or stop unauthorised use of intellectual property.
Can anyone write a cease and desist letter?
Yes, anyone can write a cease and desist letter however it is always recommended to seek legal advice to ensure its effectiveness.
Can you reject a cease and desist letter?
Yes, it is possible to reject the cease and desist letter. You may ignore the letter if its allegations are false and you can deny that the claim against you is right.
What happens if someone doesn’t respond to a cease and desist?
If someone doesn’t respond to a cease and desist letter, the next course of action may involve escalating the matter legally, such as pursuing a lawsuit or seeking an injunction, depending on the specific circumstances.
Should you ignore a cease and desist?
Ignoring a cease and desist letter is not recommended, as it may result in further legal action being taken against you.
Is a cease and desist letter harassment?
No, a cease and desist letter is not considered harassment because it is a legal tool to address and prevent infringements. However, if the content or manner of the letter becomes abusive, threatening or repetitive, it may be harassment.
What's the difference between a cease and desist order and a cease and desist letter?
Understanding the distinction between cease and desist letters and cease and desist orders is vital.
Issued by a court or governmental agency, a cease and desist order is legally binding and must be obeyed. Failure to comply can result in legal penalties, including fines or other court-imposed sanctions.
A cease desist letter is a formal request to stop a specific behavior or activity and isn’t legally binding. It serves as a warning and a prelude to potential legal action.
Knowing the difference between these two can help you understand the potential implications and enforceability of the document you’re dealing with.
Should I use a cease and desist letter template?
Using a cease and desist template may seem like a cost-effective solution, but it’s important to consider the potential risks and drawbacks.
Templates may not be tailored to your specific needs and customisation to fit your specific situation is crucial for effectiveness. This is why using templates could potentially leave you vulnerable to disputes and legal challenges down the line. They may also not be updated to comply with current laws and regulations, which can put your business at risk.
How much does a cease and desist letter cost?
Our price for a tailored and specialised cease and desist letter specific to your situation starts from $900 plus GST. However, this price can change based on the circumstances of your situation. For more information on legal documents, check out our legal documents page here.
Rated 5/5 based on 132 Google reviews
Request our advice
Get in touch for a no-obligation quote.
Legal packages
‘On demand’ monthly access to a lawyer.
Legal documents
We can provide you with tailored Legal Documents.
1800 820 083
Suite 8.01, Level 8, 100 William St, Woolloomooloo NSW 2011